Administrative Associate (Los Angeles)

Organizational Background:

Equality California (EQCA) is the nation’s largest statewide lesbian, gay, bisexual, transgender and queer (LGBTQ) civil rights organization with over 800,000 members. Equality California brings the voices of LGBTQ people and allies to institutions of power in California and across the United States, striving to create a world that is healthy, just, and fully equal for all LGBTQ people. We advance civil rights and social justice by inspiring, advocating, and mobilizing through an inclusive movement that works tirelessly on behalf of those we serve. Through its legislative work, EQCA has successfully sponsored 127 pieces of pro-equality legislation cementing California as the state with strongest LGBTQ-civil rights protections in the country.

Equality California Institute (EQCAI) is a 501(c)3 organization that has a parallel mission statement to EQCAI, its 501(c)4 counterpart. EQCAI educates the broader community on important LGBTQ issues such as transgender equality, violence and hate crimes, healthcare, health disparities, the needs of LGBTQ seniors and youth, homelessness and immigration. Over the last five years, EQCAI has spearheaded successful programs to tackle these issues, including multiple public education campaigns, such as Transform California, Equality4All, #Take It, I’m PrEPed, Let California Ring, Fair Share for Equality, the Breakthrough Conversations Project, and Health Happens with Equality.

Tentative Start Date: ASAP

Position Overview:

Reporting directly to the Director of Finance and Administration, Equality California and Equality California Institute seek a full-time Administrative Associate to support finance and administrative functions including donor database management, payroll, bookkeeping, financial reporting, facilities management and dealing with outside vendors.

Responsibilities:

1. Process all revenue (cash, checks and credit card payments) including entry into the constituent relationship management platform (CRM/Blue State Digital), prepare applicable accounting paperwork and reconcile to monthly bank statements.
2. Maintain CRM platform including regular data cleanups. Prepare analysis and generate reports for departments.
3. Assist with preparation of payroll including review of timesheets for part-time employees and preparation of applicable analysis and paperwork for submission to outside payroll administrator.
4. Assist with monthly close procedures including entry of revenue and expense transactions into the accounting platform (QuickBooks). Generate checks and prepare for distribution as needed.
5. Oversee office management in consultation with the Director of Finance and Administration including coordinate regular maintenance, maintain phone messaging system, process work orders and coordinate access for visitors. Administer office supplies and equipment including manage inventory, follow-up with vendors and arrange for service as needed.
6. Additional duties related to finance and administration as needed including supporting board governance administrative tasks.

Qualifications:

1. Commitment to addressing issues impacting the LGBTQ community as well as advancing equality and social justice.
2. Bachelor’s degree in Finance, Accounting or Business Administration or related experience.
3. Experience with 501(c)(3) and 501(c)(4) organization principles and practices of non-profit accounting. Bookkeeping experience preferred.
4. Ability to effectively multi-task and manage multiple projects with strong organization skills and attention to detail.
5. Excellent interpersonal skills and the ability to work well with people inside and outside the organization.
6. Excellent written and verbal communication skills.
7. Advanced Excel user and working knowledge of QuickBooks and MS Office products preferred.
8. Working knowledge of Blue State Digital or like CRM platforms preferred.

Salary will be based on experience and includes competitive benefits (healthcare, dental, vision, long/short term disability, life insurance and 401K). This full-time position will be based out of the Los Angeles headquarters and may require evening and weekend work time on occasion. Having a car is a plus.

We strongly encourage women, people of color, people of diverse gender identities and non-LGBTQ persons to apply.

To Apply:

Email resume (including names and contact of three references), cover letter and salary requirements to Valecia Phillips at jobs@eqca.org. Please be sure to put “Administrative Associate” in the subject line of your email.