Equality California/Equality California Institute
Administrative Associate
Job Description
Organizational Background:
Equality California (EQCA) is California’s largest statewide lesbian, gay, bisexual and transgender (LGBT) civil rights organization with over 800,000 members. EQCA’s mission is to achieve full and lasting equality, acceptance, and social justice for members of the LGBT community. Through its legislative work, EQCA has successfully sponsored 102 pieces of pro-equality legislation cementing California as the state with broadest LGBT-civil rights protections in the country. EQCA strives to create a broad and diverse alliance of LGBT people, educators, government officials, communities of color and faith, labor, business, and social justice communities to achieve our goals.
Equality California Institute (EQCAI), EQCA’s sister organization, is a 501(c)3 organization that utilizes advocacy, education, and mobilization programs to promote full and lasting equality and acceptance of LGBT people, improve the health and well-being of the LGBT community, and to educate the broader community on important LGBT related issues such as marriage equality, healthcare, health disparities, and immigration. Over the last five years, EQCAI has spearheaded successful programs to tackle these issues, including multiple public education campaigns, such as Let California Ring, Fair Share for Equality, the Breakthrough Conversations Project, and Health Happens with Equality.
Tentative Start Date: July 15, 2016
Position Overview:
Reporting directly to the Director of Finance and Administration, Equality California and Equality California Institute seek a full-time Administrative Associate to support finance and administrative functions including donor database management, payroll, bookkeeping, financial reporting, facilities management and dealing with outside vendors.
Responsibilities:
1. Process all revenue (cash, checks and credit card payments) including entry into the constituent relationship management platform (CRM/Blue State Digital), prepare applicable accounting paperwork and reconcile to monthly bank statements.
2. Maintain CRM platform including regular data cleanups. Prepare analysis and generate reports for departments.
3. Assist with preparation of payroll including review of timesheets for part-time employees and preparation of applicable analysis and paperwork for submission to outside payroll administrator.
4. Assist with monthly close procedures including entry of revenue and expense transactions into the accounting platform (QuickBooks). Generate checks and prepare for distribution as needed.
5. Administer office supplies and equipment including manage inventory, follow-up with vendors and arrange for service as needed.
6. Assist with office management including process work orders, coordinate access for visitors and schedule room rentals.
7. Additional duties related to finance and administration as needed.
Qualifications:
1. Commitment to addressing issues impacting the LGBT community as well as advancing equality and social justice.
2. Bachelor’s degree in Business Administration or related experience.
3. Experience with 501(c)(3) and 501(c)(4) organization principles and practices of non-profit accounting.
4. Ability to effectively multi-task and manage multiple projects with strong organization skills and attention to detail.
5. Advanced Excel user and working knowledge of QuickBooks and MS Office products preferred.
6. Working knowledge of Blue State Digital or like CRM platforms a plus.
Salary will be based on experience and includes competitive benefits (healthcare, dental, vision, long/short term disability, life insurance and 401K). This full-time position will be based out of the Los Angeles headquarters and may require evening and weekend work time on occasion. Having a car is a plus although not required.
We strongly encourage women, people of color, people of diverse gender identities and non-LGBT persons to apply.
To Apply:
Email resume (including names and contact of three references), cover letter and salary requirements to Valecia Phillips at jobs@eqca.org. Please be sure to put “Administrative Associate” in the subject line of your email.